Though studying in OU or OU-affiliated engineering colleges is a big career advantage, getting some work done from the OU examination branch can be challenging.

The website which OU offers to apply WES with transcripts is not well designed and you will be lucky if you get your work done in a single go. I say this based on my friend’s experience, he applied WES with transcripts online in an urgent mode.

He was charged extra as the packet was supposed to be dispatched within 10 days for this urgent mode. But it was not sent for 2 months. He never received a call or an email stating the reason why it was kept on hold or nothing was updated on their online website.

For things to get done, either you or someone on your behalf needs to go visit the examination branch to sort out the things. Calling the examination branch won’t be effective. 

Even if everything goes well and you would like to receive the tracking of your application, they expect you to visit the examination branch to know the tracking number instead of updating it online on the OU website.

Well, the procedure is straightforward. You have to go to the Administration Block and the Transcripts Office on the top floor.

You need to submit an application that explains why you require transcripts and lists all required credentials. Furthermore, you must pay a fee that is determined by the number of transcripts you require. Three sets of them used to cost 7000 INR each (one set comprised eight transcripts, one for each semester of B.tech), a few years back.

You can pay the fee and receive a token slip from the accounting department. The token must then be submitted to the Administration Block office. They'll most likely tell you to wait a week, but if you're lucky, you'll get them sooner.

I have a few friends from VTU and according to them, there are three ways to get this.

By Hand at VTU Belagavi: Go to the Examination Section of VTU Belagavi. Fill out the required paperwork and pay the fee by 12:30 p.m. to receive your documents by 4:30 p.m. 

By Post: Go to VTU's website and download the application form, fill it and make online fee payment. Mail the application, fee payment acknowledgment, along with attested documents by post to VTU's Registrar (Evaluation). Documents will be mailed to the address you provided in your application. This can take anything from 7 to 14 days.

Manually at VTU Regional Center, Bengaluru: VTU Regional Center, Bengaluru accepts applications for selected documents. Application forms and fee payments are normally made at nearby Cyber Centers, but instead of sending them to VTU Belagavi by post, you can follow step 2 above and hand in the application at VTU Regional Center. After roughly 8–10 days, you must personally pick up the documents at VTU Regional Center.

Here are some of the things that you should keep in mind. 

• Online payments are only accepted through the SBI payment link on the VTU website. Cash or DD are not accepted.
• Only the Degree Certificate is issued by VTU to autonomous college students; all other documents, like grade cards, PDCs, and so on, are issued by the autonomous college itself.
• Only if the degree certificate has not yet been issued can a PDC be issued. Because degree certificates are granted during convocation, which normally takes place in January or February each year, one should not register for PDC after convocation.
• Degree certificates can be collected in person on the day of the convocation at VTU Belagavi, and you will not have to wait for them to be mailed to you.

Hope this answers your doubts.